1. What is the role of the Public Procurement Commission?
The role of the Public Procurement Commission is to monitor public procurement procedures undertaken by Ministries, public agencies and bodies in order to ensure that the procurement of goods, services and execution of works are conducted in a fair, equitable, transparent, sustainable, competitive and cost-effective manner.
Additionally, the Commission investigates complaints received in a timely manner from suppliers, contractors and public entities and propose remedial action. The Commission can initiate investigations to facilitate the effective functioning of the public procurement system and make decisions regarding the debarment of contractors due to misconduct.
The Public Procurement Commission reports to the National Assembly of the Parliament of Guyana.
2. When does the Public Procurement Commission become involved in the Procurement Process?
The Public Procurement Commission conducts ex ante and post facto reviews of procurement activities and recommends remedies where applicable.
An ex ante review means that the Public Procurement Commission reviews the procurement process before the award of a contract to ensure that the process is done in accordance with established guidelines, and therefore the contract is issued on the basis of a process that is fair, transparent, equitable, sustainable and provides for the best value-for-money.
A post facto review is conducted by the Public Procurement Commission after a contract award to identify any breaches of the rules and to hold procuring officers accountable and responsible for procurement decisions and actions.
It also allows for the identification of lessons that can be applied to other processes. These lessons include identifying what was done well, and what can be improved.
3. Do I need to pay a fee to use the services of the Public Procurement Commission?
No fees are charged for the monitoring and investigation functions of the Public Procurement Commission (PPC).
However, if a supplier or contractor requests a review of any action or omission of a procuring entity by the Bid Protest Committee, the supplier or contractor is required to pay a registration fee in order to register the request for review.
In carrying out the above functions, the Public Procurement Commission seeks to serve both the Government and people of Guyana!
4. What information will the Public Procurement Commission ask for when dealing with inquiries?
The Commission may require any person, or any entity, including a ministry or government department, or contractor to provide it with information in order to provide accurate and clear responses to inquiries.
Simple inquiries regarding general procurement processes will result in a request for basic information, such as the value of procurement (threshold), type of supplier (goods/works/services) and status of registration, etc.
For inquiries relating to specific procurement processes undertaken by any procuring entity, the Commission may require information such as: details of the enquiry or issue(s) of concern, procurement and contract files, solicitation information, tender documents and tender minutes, evaluation reports, contract awards, communication between procuring entity and bidders and documentation of any enquiry or complaint received by the procuring entity and relating findings, etc.
At the time of an inquiry, the Public Procurement Commission can demand a list of the documents required which may be recorded in writing and/or verbally.
5. To whom can the Public Procurement Commission disclose your information?
Information shared with the Public Procurement Commission is not disclosed to any external bodies or persons. However, if directed by the Court of Appeal for the purposes of legal proceedings related to a specific procurement activity, the Commission is legally obligated to share the information requested by the Court.
6. Where can we find general information about tendering procedures?
- In the Public Procurement Act 73:05;
- Regulations made under the Procurement Act 2004;
- Guyana Public Procurement Guide 2009; and
- National Tender Board Procedures Manual 2009.
These documents can be viewed on the Public Procurement Commission’s website at http://ppc.org.gy/the-legislative-framework/ or the National Procurement and Tender Administration website at http://npta.gov.gy.
For further guidance on how to access these documents, please call the Public Procurement Commission on telephone numbers: (592) 226-3729, 226-2364, 231-7306 or the National Procurement and Tender Administration office on telephone numbers: (592) 227-0094, 223-7041, 223-7042.
7. Does the Public Procurement Commission provide training or tips to understand the public procurement process?
Yes. The Public Procurement Commission will undertake training and consultations for procuring entities, contractors and suppliers.
You may check our website at http://ppc.org.gy for notifications of training and consultations in which you can participate.
- Constitution of the Co-operative Republic of Guyana Section 212W (1)
- Constitution of the Co-operative Republic of Guyana Section 212AA
- Procurement Act 73:05
- Procurement Regulations 2004
8. Does the Commission award tenders?
No. The Commission is a regulatory body and does not award tenders on behalf of procuring entities.
9. How do I make a complaint?
A member of the public can make procurement complaints using the Commission’s report a procurement irregularity form or by letter addressed to the Chairperson, Public Procurement Commission, 262 New Garden Street, Queenstown.